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Finding The Right Printer For Your Office

By John Pickering

When you are purchasing a new printer for your office there are specific factors to consider that will help you make the right decision based on your needs. You will need to determine cost issues, print speed, durability, functionality and brand reputation of the printer maker, as well. Doing some research and gathering the right information beforehand is the key to a successful printer purchase. Here are a few tips to help you get started.

Inkjet vs. laser

Choosing between and inkjet and a laser printer is always going to be the first step. The laser printer has long been considered the more professional of the two, and is usually used in an office setting where the print volume is going to be higher and on a more consistent basis. Smaller offices might choose to use an inkjet printer as modern models also provide professional quality document printing.

Laser printers usually cost more than inkjets because they can do more and their technology is different. In an office setting, there is usually the need for a printer that has multiple functions and that can perform at a higher level of capacity. If you are in an office setting where several individuals are going to use the printer for different types of printing then the laser printer is the best choice However, if you are in a small office that uses the printer to run the same jobs everyday, then an inkjet could also fulfill your needs.

High- and low-volume use

Recyclables (ink and toner) for printers is always a major deciding factor in the final purchase. The reason is that toner cartridges can cost almost as much as the printer price (on an annual basis) depending on the type of printer you choose. Laser printer toner is more costly than the inkjet cartridges, especially now that ink prices are dropping, and color laser printers required multiple toner cartridges. An office that is printing 250 pages per month produces 9,000 pages every three years, and about a third of those will be color. The thing to remember is that you get a lot more pages from a toner cartridge on a laser printer than you do from ink cartridges on an inkjet. The cost per page is much lower for laser output, especially non-color printing.

However, color is always going to be desired if you are working in an office where presentation materials are required. This is why it is best to determine what the printer will be used for, and how many individuals it is going to be serving. For the office use, you are most likely going to want clean, crisp edges for text and graphics, which are more likely to come from a laser printer. Lasers are also great for graphic design and marketing material printing.

Size, connectivity and speed

Size is another major factor in determining the printer you will choose. Just because a printer is called a desktop does not mean that it is small. Desktop printers can be larger than you would expect at times and can feel overwhelming. It is best to choose a printer that you can see firsthand rather than buying one online that you have not tested. If you have the space in your office for a large printer then your worries about size are over, but for smaller offices, it is best to know exactly what size you are getting.

Connection of the printer is another factor for office printers. Just about all printers today use USB for connecting, while some office-duty lasers also have Ethernet ports. More and more printers have wireless connections now, a real boon if you have a home-based office. However, keep in mind that if you have a wireless access point on your network you can easily print wirelessly from your computer to any printer that you have on that same network, no matter if the printer itself offers a wireless connection or not.

Speed might be one of the most important factors to consider when purchasing an office printer. If you are used to printing more than one page at a time but no more than two, then you will probably not need a very fast printer. However, if you are in an office that generates many documents and the demands on your printer are high, then you will need to consider a faster printer. You can do some comparisons of claimed speeds for inkjets and lasers in order to discover which one will be the right choice.

With all of these facts in mind you should take some time and review your options, and then make the right choice for an office printer.

John Pickering is the owner of an online retailer of new and refilled printer cartridges for Brother, HP, Canon, Epson, Lexmark and Xerox printers.Visit online today and begin saving.

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Article Citation
MLA Style Citation:
Pickering, John "Finding The Right Printer For Your Office." Finding The Right Printer For Your Office. 22 Jun. 2010. 3 Feb 2016 <>.

APA Style Citation:
Pickering, J (2010, June 22). Finding The Right Printer For Your Office. Retrieved February 3, 2016, from

Chicago Style Citation:
Pickering, John "Finding The Right Printer For Your Office"

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