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The File Assessment

By Anna Nadette

If filed not properly documents can get really nasty. For better office management and time management you need to have a proper filing system. You start by asking yourself a few essential questions is highly necessary before you go out for shopping.

To create an efficient filing system you need to have an idea on how to retrieve. That can be by your client’s name or a reference no. or a category. For example bills, letters, receipts etc. separately handled.

Next you should ask yourself how often you need to access your papers. Then what volumes of documents are handled by your office. This should give you a rough idea on the storage space that is needed for your paper.

For this your filing systems should be divided into hot-sites and cold-sites. Hot-sites are basically made for those documents which are currently in use and need to be accessed very frequently. These can also contain documents on which work was being done in the recent past.

So hot-sites need to be within few metres from your workstation. This can be done by having them within your desk. They could even be placed in a nearby file-cabinet.

Off-location sites are cold sites. They can be in a company’s vault in a bank or in head office offshore. These are documents that are no longer in use by the company but stored for record purposes.

So create separate files for each category with colour coded divisions or whether creating separate drawers planning is foremost. It’s also advisable to buy document binders to keep one category of documents stacked together so that a whole room filled with compartments and drawers is not needed. So divide and rule!

Investing in a new filing system needs a lot of time and money. But at the end of the day it is the efficiency that saves you a lot of money. So prioritize your paper today!

Looking to find the best deal on Document Binders, then visit pitney.co.uk and find the best advice on Franking Machines too.

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Topics: Management | Comments Off

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Article Citation
MLA Style Citation:
Nadette, Anna "The File Assessment." The File Assessment. 21 Aug. 2010. uberarticles.com. 17 Dec 2014 <http://uberarticles.com/business/management/the-file-assessment/>.

APA Style Citation:
Nadette, A (2010, August 21). The File Assessment. Retrieved December 17, 2014, from http://uberarticles.com/business/management/the-file-assessment/

Chicago Style Citation:
Nadette, Anna "The File Assessment" uberarticles.com. http://uberarticles.com/business/management/the-file-assessment/


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