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Medical Transcription Outsourcing – What it Involves

By Gerald Hawkins

Medical transcription has a vital role in the healthcare industry. Physician dictation has to be accurately documented to ensure continuation of treatment and care. Medical transcription outsourcing is currently the preferred option as busy healthcare providers usually find it difficult to cope with their core tasks of patient care while ensuring proper documentation of the treatment provided.

Procedures Involved in Outsourcing Medical Transcription

The procedures involved in outsourcing medical transcription are as follows:

  • Dictation: Physicians record their dictation pertaining to patient progress reports, medical history, diagnostic results, operative reports, psychiatric evaluation reports and more. Outsourcing medical transcription to a reliable service provider would provide them with choices for dictation such as via a toll free number, digital recorder and FTP (File Transfer Protocol). The digital recorder will convert the audio files to digital. In the case of the toll free-number option, the physician dictates into the telephone and the voice file gets stored in the secure server assigned to the physician from where it can be downloaded by the transcriptionist. In secure FTP transfer, the physician can directly upload the audio files to a server. Such file transfer is confidential and automatically protected with data encryption.
  • Transcribing: The transcriptionist downloads the files and transcribes them helped by special hardware and software. They use a headset connected to a recorder with a foot pedal. The transcribers push the pedal to listen and release it to stop the tape. Good knowledge of terminology, drug names, and medical phrases is necessary. Everything is verified by referring several online resources and references. The advanced technology can help physicians obtain the documents in real time.
  • QA procedure: Medical transcription outsourcing can ensure 99 percent accuracy in information, spelling, formatting, and standardization. A reliable firm would have a three-level quality assurance check in place. Proofreaders, editors and quality analysts check the files to ensure an accuracy rate of 99%.
  • Transfer of transcribed files: The medical transcriptionist will transfer the finished dictation files to the secure servers so that the physician can view or download them. HIPAA regulations are strictly adhered to by a HIPAA compliant medical transcription company to safeguard confidential patient information.

A competent firm can provide documentation services for all major specialties such as Oncology, Cardiology, Critical Care, Dermatology, Gastroenterology, Geriatrics, Orthopedics, Chiropractic, Pathology, Podiatry, and much more. Medical transcription outsourcing to a reliable firm would ensure quick turnaround time of 24 hour TAT and STAT and competitive pricing.

About Author

MTS Transcription Services (MTS) is an established medical transcription outsourcing company in the US, offering comprehensive transcription solutions for a wide range of clientele. Our medical transcription services are secure and available 24/7.

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Article Citation
MLA Style Citation:
Hawkins, Gerald "Medical Transcription Outsourcing – What it Involves." Medical Transcription Outsourcing – What it Involves. 23 Apr. 2013. 22 Jul 2014 <>.

APA Style Citation:
Hawkins, G (2013, April 23). Medical Transcription Outsourcing – What it Involves. Retrieved July 22, 2014, from

Chicago Style Citation:
Hawkins, Gerald "Medical Transcription Outsourcing – What it Involves"

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